P. O Box 930021, Kalabo

kalabotowncouncil@gmail.com

 Working hours: 08:00hrs-17:00hrs Monday to Friday

Departments

Planning

Planning Department

Ms. Faides Mwaanga

Director Planning

+260977978060

The Department of Planning is currently responsible for the regulation of land use, the provision of land survey services, and the promotion of research and development. It also facilitates the formulation and implementation of policies and coordinates cross-cutting issues and climate change adaptation. The specific functions performed by the department include:

  • Facilitating the development and implementation of policies.
  • Conducting spatial planning to facilitate the development and control of property.
  • Developing and maintaining the valuation roll on council properties and land developments.
  • Conducting property valuations to determine values for rentals and lease agreements.
  • Conducting land surveys for the generation of maps.
  • Providing technical support on the environmental impact of planned developmental projects.
  • Granting planning permission.
  • Conducting inspections on infrastructure developments to ensure adherence to approved plans and mitigate illegal construction.
  • Facilitating the maintenance of the council’s properties and housing.
  • Coordinating the upgrading of unplanned settlements in the district.
  • Coordinating gender mainstreaming and other cross-cutting issues and climate change adaptation.
  • Monitoring and evaluating planned projects.
  • Promoting research and development.
 

Land acquisition procedures


The Council advertises available plots to the public using print media.

Successful applicants are called for interviews and selection by the Plans, Works, Development, and Real Estate (PWDRE) Sub-committee of the Council.

The council then facilitates the process of land allocation approval by the Full Council and provides provisional letters of offer to successful applicants

Demand letters for payment of the service charge are served to successful applicants.

Successful applicants are recommended to the Ministry of Lands for the processing of title deeds.


PROCEDURE FOR OBTAINING PLANNING PERMISSION


A person who intends to carry out a development shall apply to a planning authority in Form II on payment of a prescribed fee with the following attachments:

  1. A copy of a certificate of title
  2. A letter of offer from the Ministry responsible for lands;
  3. A record of payment of ground rent;
  4. in the case of an improvement area, a copy of an occupancy licence or a certificate of title issued under the Act; or
  5. where the land is located within customary land, a letter signed by the Chief which confirms that the land has been allocated to the applicant;
  6. where the applicant is not the owner of the land or structure, a letter from the owner authorising the applicant to make an application for planning permission;

Physical Planning Section

Mr/Mrs/Ms

The Physical Planning Section plays a pivotal role in overseeing and regulating various aspects related to land use and development. The Section, led by the Chief Physical Planner and supported by the Town Planner, Buildings Inspector, and Land Surveyor, executes specific functions to ensure effective urban development:

  • Facilitates the development and implementation of physical planning policies to guide growth and development.
  • Conducts spatial planning to facilitate orderly development and control of property within the jurisdiction
  • Undertakes land surveys for the generation of accurate maps, ensuring precise spatial information.
  • Conducts inspections on infrastructure developments to ensure compliance with approved plans and mitigate illegal construction.
  • Facilitates the upgrading of settlements, contributing to improved living conditions.
 

The section is further structured into three units to streamline its operations:

  1. Town Planning Unit, responsible for development control and regulation of land use.
  2. Buildings Inspectorate Unit, overseeing inspections and providing technical support related to buildings.
  3. Survey Unit, handling land surveys for precise mapping and boundary definition.

This organisational structure ensures a comprehensive approach to physical planning, from policy development to on-the-ground inspections and surveying activities.

Units

Town Planning Unit

The Town Planning Unit plays a pivotal role in ensuring orderly and planned development within its jurisdiction. Led by the Town Planner and supported by Assistant Town Planners, the Unit carries out specific functions aimed at effective development control and regulation of land use:

  • Grants planning permission to ensure that development projects adhere to approved plans and guidelines.
  • Controls the development of the town by preventing illegal construction and maintaining regulatory standards.
  • Conduct awareness programmes to educate communities on the significance of planned development.
  • Facilitates the demolition of illegally built structures to maintain compliance with approved plans.
  • Coordinates efforts to upgrade settlements, contributing to improved living conditions.

The unit’s structure, with a town planner at the helm and support from assistant town planners, ensures a focused and efficient approach to managing and regulating town planning activities.

Units

Building Inspectorate Unit

The Buildings Inspectorate Unit, under the leadership of a building inspector, plays a crucial role in overseeing and ensuring the completion of building projects. The unit is tasked with specific functions aimed at maintaining compliance with approved plans and preventing illegal construction:

  • Conducts inspections on infrastructure developments to guarantee adherence to approved plans and regulations.
  • Provides technical support related to buildings, contributing valuable insights to the preparation of developmental plans.

With a Building Inspector at the helm, the unit is well-positioned to carry out its responsibilities effectively, ensuring the safety and compliance of building projects within its jurisdiction.

.

Units

Survey Unit

The Survey Unit, led by a Land Surveyor, plays a pivotal role in providing essential land survey services to facilitate the generation of maps. The unit carries out specific functions aimed at ensuring accurate and reliable land survey data:

  • Conducts land surveys to facilitate beaconing and the generation of boundaries.
  • Produces layout plans to facilitate the seamless allocation of land.

Under the guidance of a skilled Land Surveyor, the Unit contributes to the accurate mapping and delineation of land boundaries, supporting effective land use planning and allocation processes.

Socio-Economic Planning Section

Mr. Edgar Nyambe

Sep

The Socio-Economic Planning Section plays a pivotal role in the coordination, formulation, and review of policies and institutional plans to establish a robust framework for the effective implementation of programmes and projects. The section is also tasked with monitoring and evaluating programme implementation to ensure the realisation of predetermined goals and targets. Its specific functions encompass a comprehensive range of activities, including:

  • Coordinates the formulation and implementation of policies and plans.
  • Oversees the preparation of the annual budget.
  • Formulates project proposals to mobilise resources effectively.
  • Coordinates the preparation of annual reports and other documents for informed decision-making.
  • Provides technical support regarding the environmental impact of planned developmental projects.
  • Offers secretariat services to the Constituency Development Fund (CDF) Committee.
  • Conducts research to generate information on the impact of developmental activities on socio-economic and environmental matters.
  • Coordinates gender mainstreaming and addresses cross-cutting issues and climate change adaptation.
  • Conducts monitoring and evaluation of planned projects to ensure their success.

The Socio-Economic Planning Section serves as a cornerstone in fostering sustainable development, ensuring financial accountability, and addressing critical socio-economic and environmental considerations.

©2022. SMART Zambia Institute. All Rights Reserved.